Maryland DGS - Office of State Procurement (OSP)

eMMA Vendor FAQs 1

• VENDOR FAQs

eMMA Buyer FAQs 2

• BUYER FAQs
• eMMA 2.0 Release FAQs

Vendor Instruction 16

• Start Your Vendor Registration, Part I (Vendor)
• How to Log In to eMMA - (Vendors)
• Invite Users, Add Contacts and Roles (Vendor)
• Adding Product and Service Categories (Vendor)
• Browse and Add Solicitations (Vendor)

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Vendor Admin Instruction 2

• Complete Your Vendor Onboarding (Vendor Admin)
• Change Your Vendor Profile Data (Vendor Admin)

Downstream QRGs for Eligible Vendors 7

• Acknowledging Purchase Orders in eMMA (Vendor)
• Navigating to Purchase Orders (Vendors)
• Submitting Advanced Shipping Notices ASN (Vendor)
• Submitting an Invoice Against a Purchase Order for Approval (Vendor)
• Submitting a Credit Memo (Vendor)

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Vendor Guides 2

• Vendor Guide - Vendor Admin
• User Guide - Vendor

eMMA General Information 10

• Basic eMMA Navigation eLearning Course
• How to Log In to eMMA
• Public Search for Vendors in eMMA
• Internal Search for Vendors
• Vendor Record Features

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Accounting 4

• Create a Profile for a Vendor (Accounting)
• Create a Remit-To Address Change Request (Accounting)
• Change a Main Address for a Vendor (Accounting)
• Inactivate or Activate a Vendor Profile (Accounting)

Comptroller 0

Vendor Coordinator 6

• Create a Profile for a Vendor (Vendor Coordinator)
• Review a New Vendor Profile (Vendor Coordinator)
• Create or Respond to a Remit-To Address Change Request (Vendor Coordinator)
• Create a Change Request for a Vendor Name Change in eMMA (Vendor Coordinator)
• Archive a Vendor Document (Vendor Coordinator)

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Procurement Officer 28

• Create a Profile for a Vendor (Procurement Officer)
• Initiate Vendor Onboarding (Procurement Officer)
• Create an IFB Sourcing Project (PO)
• Create an RFP Double and Triple Envelope Solicitation (PO)
• Create a Small Category 1 Sourcing Project (PO)

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MDOT 3

• Requesting a New eMMA User Account (MDOT)
• MDOT SSO Login
• Manual Login (MDOT)

Requester/Receiver 9

• Create a Request for Purchase Order from a Statewide Catalog (Requester)
• Create a Request for Purchase Order from a Contract (Requester)
• Requesting a Standalone Purchase Order in eMMA (Requester)
• Create a PO with No Contract Reference; Adding Line Items (Requester)
• Create a Receipt for a Purchase Order - Requester

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Fiscal Tech 3

• Submitting a Credit Memo in eMMA (Fiscal Tech)
• Submitting an Invoice Against PO for Approval (Fiscal Tech)
• Submitting a Direct Voucher Against a Contract (Fiscal Tech)

Fiscal Officer 4

• eMMA Transmittal Preparation (Fiscal Officer/Agency Head)
• Integration Troubleshooting on a Request for PO (Fiscal Officer)
• Approving/Reconciling an Invoice in eMMA (Fiscal Officer)
• Troubleshooting RStars Issues in eMMA - Fiscal Officers

Central Receiver 1

• Creating a Return in eMMA (Central Receiver)

User Guides 7

• User Guide - Procurement Officer
• User Guide - Accounting
• User Guide - Vendor Coordinator
• Requester/Receiver User Guide
• Fiscal Tech User Guide

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GAD Resources 0

Maryland Procurement Manual 0

Solicitation Templates & Attachments 0

Policy & Best Practices 1

• Maryland Green Purchasing Requirements

eMMA Outreach Network (eON) Newsletters 9

• Dec. 9, 2021 - Newsletter Vol. 1 No. 9
• Nov. 22, 2021 - Newsletter Vol. 1 No. 8
• Nov. 2, 2021 - Newsletter Vol. 1 No. 6
• Sep. 13, 2021 - Newsletter Vol. 1 No. 1
• Sep. 27, 2021 - Newsletter Vol. 1 No. 2

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Project Communications to State Users 8

• Phased 1.2 Rollout Announcement
• Release 1.2 Announcement & Release Impact
• User Impact - Procurement Officers
• User Impact - Vendor Coordinators at Interfacing Agencies
• User Impact - Vendor Coordinators at Non-Interfacing Agencies

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eMMA Outreach Network (eON) Meetings 3

• August eON Meeting Recording
• September eON Meeting Recording
• October eON Meeting Recording

Q&A Documents 2

• August/September Q&A
• October Q&A

Project Communications to Vendors 2

• User Impact - Vendors
• Release Announcement & Release Impact - Vendors