Once a Vendor is registered in the eMaryland Marketplace Advantage (eMMA), they can bid on solicitations from the State. If they are awarded a solicitation, then the Vendor profile must be onboarded in eMMA to ensure payment. This Quick Reference Guide (QRG) shows Procurement Officers how to initiate the onboarding process for a Registered Vendor Profile in the eMaryland Marketplace Advantage (eMMA), and send it to the Vendor for profile completion.

NOTE: For best results, use the Google Chrome browser to access eMMA.

NOTE: If you need help at any time, please reach out to the eMMA helpdesk at emma.helpdesk@maryland.gov.

Step-by-Step Instructions

Images with specific callouts are used to show required and optional fields in forms. A yellow callout with a red border   indicates a required field. A yellow callouts with a black border indicate optional fields. Letters within the callouts correspond to the explanations below the diagram.

A red asterisk * indicates a required field.

  1. Access eMMA at https://emma.maryland.gov and log in with your credentials.

    NOTE: Depending on your agency, you may only need to click the State SSO Login (Secure Auth) button or the MDOT SSO Login (MSAzure) button and log in with your credentials.

  2. Click the Vendors tab at the top of the webpage and select the Browse Vendors option from the drop-down menu that opens.
    The Vendors tab and the Browse Vendors option in the drop-down menu.

  3. Click Initiate Setup Process button at the top of the webpage.The Initiate Setup Process button.

  4. Click the Qualifications tab on the left-hand side-panel, then click the Add an Agency button below the Agency Relationships section.
    The Qualifications tab and the +Add an Agency button.

  5. Click the blank field below the Agency column to open the drop-down menu and select an Agency.

    NOTE:  If you don’t see your agency listed, click the See All option at the bottom of the menu. A new window opens that displays the full list of agencies. Scroll down or use the keyword field to search for your Agency.

    The blank field for agency selection and the See All option from the drop-down menu..

    NOTE: See All opens a window that lets you browse for state agencies in eMMA. Click the plus icons to the left of the organization to see agencies within that organization.

    The checkbox for an organization selection.

  6. Click the blank field under Pending Status and click Approved option from the drop-down menu that displays.
    The blank field in the Pending Status column

  7. Click the Save button at the top of the webpage. A pop up window displays asking you to confirm your selection. Click the OK button.
    The OK button in the prompt that displays.

  8. (Optional) If for any reason the preparation process is unsuccessful or you cannot successfully complete additional activities associated with the contract (e.g., debarred vendor list check, Comptroller Certificate of Standing, or DAT tax clearance), you may decline to proceed further in the process by clicking the Reject Vendor button which returns the Vendor profile to a “Registered” status.
    The Reject Vendor button.

  9. Click the Initiate Onboarding button.
    The Initiate Onboarding button.

You have now started the Onboarding process for a registered Vendor in eMMA. The profile returns to the Vendor for completion.

IMPORTANT!! To provide the Vendor with instructions for their part of the process, please share this link below to the QRG for Vendors Complete Your Onboarding. https://mdprocurement.freshdesk.com/en/support/solutions/articles/70000589293-complete-your-vendor-onboarding-vendor-admin-