Occasionally, in the eMaryland Marketplace Advantage (eMMA), there may be a reason to archive a document. The record should be set to “Archived” if the document is invalid or expired. A user with the Vendor Coordinator, Comptroller & Comptroller Supervisor role in the eMaryland Marketplace Advantage (eMMA) can initiate the process to archive a document.

This Quick Reference Guide (QRG) shows how to archive a document.

NOTE: For best results, use the Google Chrome browser to access eMMA.

If you need help at any time, please reach out to the eMMA helpdesk at emma.helpdesk@maryland.gov.

Step-by-Step Instructions

Archive a Document in eMMA

  1. Access eMMA at https://emma.maryland.gov and log in with your credentials.

     NOTE: Depending on your agency, you may only need to click the State SSO Login (Secure Auth) button or the MDOT SSO Login (MSAzure) button and log in with your credentials.   


  1. Click the Edit (pencil) icon to the left of the Vendor under My To-Do List on the homepage.  If you don’t see the Vendor, you can also click the Results link in the upper right corner of the My-To-Do List for a full list of tasks.

    NOTE: You can search for the Vendor by clicking the Vendors tab at the top and selecting the Browse Vendors option. Using the search fields and button to find your Vendor and click the pencil icon to the left of the Vendor to access the profile.

    The Edit or pencil icon for an assigned task and the Results link for the My To-Do List.


  1. Click the Create a Change Request button at the top of the webpage.
    The Create a Change Request button.
  2. Enter a reason for the request change in the Change Request Comments field.
    The Change Request Comments field.


  1. Select the Provide Missing Document(s) checkbox from the Change Request Reason list.
    The Provide Missing Documents checkbox.

  1. Click the Advance to Preparation button at the top of the webpage. Click OK in the prompt that displays.
    The Advance to Preparation button. 
  2. Click the Documents tab on the left-hand side-panel.
  3. Click the Edit (pencil) icon to the left of the document you need to archive. The Edit documents window opens.
    The Edit (pencil) icon for a document in a Vendor profile.

  4. Click the yellow Archive button. Click OK in the prompt that displays.

    NOTE: The Unarchive button displays to retrieve this document. Click it to undo the Archive action.

    The Archive button.  


  1. Click the Save & Close button at the top of the screen. The document is removed from the Documents page.

    IMPORTANT!! This action cannot be undone. Once complete, this document cannot be retrieved.

    The Save & Close button.

    IMPORTANT!! If you Archive a required document (W-9, etc), you must upload a new document before you can move forward with the Change Request.

    A blocking alert to upload a required document.

  2. (Optional) Repeat Steps 8-10 to archive other documents in this profile.

  1. Click the Submit for Approval button at the top of the webpage. Click OK in the prompt that displays.
    The Submit for Approval button on the Documents page.


The document(s) are archived, and the Change Request is automatically approved and closed.