Overview

There are two parts to creating an active Vendor profile in eMMA; Registration and Profile Completion.
This Quick Reference Guide (QRG) shows you how to register as a vendor in eMaryland Marketplace Advantage (eMMA). Part II walks you through the Profile Completion process.

Once complete, eMMA checks to make sure no existing Vendor registrations match your profile in the system. You will then receive an email from eMMA instructing you on how to log in and complete the registration process.

NOTE: eMMA permits or rejects Vendor Registration depending on the Vendor Tax ID status. Once you’ve submitted your Vendor profile, a green checkmark displays on the webpage to indicate that you’ve successfully registered your Vendor profile in eMMA.

 

NOTE: If a duplicate Vendor Tax ID already exists in the eMMA system, your Vendor profile will be rejected. You will be notified of the rejection via email and provided information regarding whom to contact. You may also reach out to the eMMA helpdesk at emma.helpdesk@maryland.gov .

NOTE: For best results, use the Google Chrome browser to access eMMA.


Prerequisites

You will need your organization’s Tax Identification Number and company information to complete registration.

Step-by-Step Instruction

Vendor Registration

NOTE: This QRG uses diagrams with specific callouts to show required and optional fields in forms. A yellow callout with a red border    indicates a required field, while yellow callouts with a black border indicate optional fields. Letters within the callouts respond to the explanations below the diagram. A red asterisk * indicates a required field.

 The following symbol  may display beside the title of some of the form fields. Hover your cursor over the symbol to see a text popup with more information about the field.


  1. Access eMMA at emma.maryland.gov.
  2. Click on the New Vendor? Register Now option, located under the login window.
  3. Complete the form fields. Required fields are marked with a red asterisk (*).
    A diagram of the fields in the Company Information section. NOTE: Payment information will be added after registration. 
    1. Legal Name*:   Enter the legal name of your organization. 
    2. Tax ID Type*: Select your tax ID type from the dropdown:
      EIN – Employer Identification Number
      SSN – Social Security Number
      Foreign – Foreign Tax ID
    3. Company Name (DBA: Doing Business As) *: Enter your company name, or if it operates under a DBA or Trade Name, in this field.

      NOTE: If you do not have a Company Name or DBA, reenter your Legal Name in this field.

    4. Tax ID*: Enter your tax identification number.  Only enter numbers, do not enter special characters.   
    5. Do You Have a DUNS Number? & DUNS (Data Universal Numbering System) *: 
      1. Select Yes, if your company has a DUNS number. The DUNS field to the right becomes mandatory. Enter your DUNS number in the DUNS field, as a 9 digit number with no hyphens or spaces.   If you do not have this information available, select the I Don’t Know option (you can update it after registration).   For more information about DUNS, or to look up your information, visit www.dnb.com/duns-number.html. 
      2. Select No, if your company does not. A link displays instructing you to click the link to obtain a DUNS number. Obtaining a DUNS number is optional.
        The link to request a DUNS number that displays if you select No.
      3. Select I Don’t Know, if you are unsure. A link displays asking if you to search or apply for your DUNS number. Obtaining a DUNS number is optional. The link that displays to search for your company's DUNS number if you select I don't know.
    6. DUNS: If you have a DUNS number, enter it in this field. 
    7. Ownership Type *:   Select your ownership type from the dropdown:
      1. Corporation
      2. Government Entity
      3. Medical Corporation
      4. Attorney
      5. Foreign
      6. Sole Ownership
      7. Partnership
        Hover over the  symbol beside Ownership Type to see the reference guide for ownership types
    8. Website: Enter your company website address.
    9. Business Description: Enter a short description of your business. This information can be updated at any time following registration.

  4. Complete the following fields in the Main Address section. Required fields are marked with a red asterisk (*).
    1. Address*: Enter the physical address of your organization. 
    2. Address Line 2: Use this line to enter additional address information such as office or suite number.
    3. City*: Enter the city where your business is located.
    4. State/Territory/Province*: Enter the state where your company is located.
    5. Postal Code*: Enter the zip code where your company is located.  
    6. Country*: This field automatically populates with United States.  Please be sure to change this if your business is in a country other than the United States.
    7. Corporate Email: Enter a general email address for your company. Email addresses for individuals within your company can be entered in the Contact Information section and when entering additional users on the business profile.  
    8. Corporate Phone*: Enter a main telephone number for your company. 
    9. Corporate Fax: If your company has one, enter the fax number.

  5. Complete the fields in the State Programs section under Procurement Programs. Required fields are marked with a red asterisk (*).
    1. Would you like to apply to the SBR Program?*: Click this field and select Yes or No from the drop-down menu that opens. If you select Yes, you can find your SBR application in the Documents tab once you've completed your registration and logged into your profile. Click the General Info tab>Company Info>Documents. Click the plus icon to start your application.
    2. Would you like to apply to the VSBE Program?*: Click this field and select Yes or No from the drop-down menu that opens. If you select Yes, you can find your VSBE application in the Documents tab once you've completed your registration and logged into your profile. Click the General Info tab>Company Info>Documents. Click the plus icon to start your application.

      NOTE:       To participate in the VSBE program, Vendors must complete the State of Maryland certification process via eMMA.
       
    3. Minority Business Enterprise (MBE) *: Do you have your MBE certification? Click this field and select the Yes or Nooption from the dropdown menu:
      1. Select No, if you do not have your MBE certification. If you select No, a link asks you if you would like to apply.

        NOTE: Click the link to go to the MBE site to apply. You can still update your profile once you obtain your certification.

      2. Select Yes, if you have obtained your MBE certification through the Maryland Department of Transportation (MDOT) Office of Minority Business Enterprise.

        Enter your MBE Certification Number in the MBE Certification # field. If you do not know your certification number, you can look it up in the Directory of Certified Firms at https://www.mdot.maryland.gov/tso/pages/Index.aspx?PageId=105.

  6. Complete the fields in the Federal Programs section under Procurement Programs.
    Use the dropdown menu to indicate if your current company has any of the following certifications:
    1. Disadvantaged Business Enterprise (DBE) *
      1. Select No if you do not have a Disadvantaged Business Enterprise (DBE) Certification.
         You can update your profile if you obtain your certification. 
      2. Select Yes if you have a DBE certification.
         Once selected, enter your DBE Certification number in the text field.  
    2. Small Business Enterprise (SBE) *
      1. Select No if you do not have a Small Business Enterprise (SBE) Certification.
         You can update your profile if you obtain your certification.  
      2. Select Yes, if you have an SBE number.
         Once selected, enter your SBE Certification Number in the text window.  
    3. Airport Concessions Disadvantaged Business Enterprise (ACDBE) *
      1. Select No, if you do not currently have an ACDBE Certification.
         You can update your profile if you obtain your certification.  
      2. Select Yes, if you have an ACDBE Certification.
         Once selected, enter your ACDBE Certification Number in the text window.
  7. Complete the fields in the Contact Information section. Required fields are marked with a red asterisk (*).

    NOTE: eMMA automatically assigns this contact the Vendor Admin role. The Vendor Admin role lets that user make changes to the Vendor Profile in eMMA. They will be the primary contact for this profile and will receive any email notifications sent out through eMMA. You can change the Vendor Admin after successfully registering and logging in. Add contacts and change which user is the Vendor Admin role. There can only be one Vendor Admin.

    1. First Name*: Enter your first name.
    2. Last Name*: Enter your last name.
    3. Position*: Enter your current job position.
    4. Email*: Enter your email address.  This will be your user ID for eMMA.
    5. Confirm Email*: Re-enter your email address.
    6. Password*: Enter a login password for your profile. Passwords must include the following:
      At least one uppercase character,
      At least one lowercase character,
      At least one numeric character,
      At least one special character, and
      At least twelve characters.
      Hover over the i in a circle icon  beside the password field to review the password format.
    7. Confirm Password*: Re-enter the password you created.  Be sure to retain this password for your records.  
  8. Use the Product & Service Offerings dropdown menu, located under the Vendor Declarations section to select any applicable commodities your business offers. These commodities are called the United Nations Standard Product & Service Codes (UNSPSC). Your company will receive email notifications for any contracting opportunities matching the selected UNSPS Codes. To learn more about UNSPSC visit https://www.unspsc.org/.

    Click on the Product & Services Categories field to open the dropdown menu to search for UNSPSC codes.


  9. Click the Product & Services Categories field to see the categories. Scroll through the list and click any that you wish to receive notifications about. You are required to choose at least one code, but once registration is complete, you can update your profile’s codes anytime.

    The categories you select display in the Product & ServiceCategories field.



  10. (Optional) To add additional codes, repeat Steps 8 & 9. Choose as many codes as apply to your business to increase the number of opportunities you receive through eMMA.
  11. (Optional) To remove selected codes, click the x next to the code in the window.

    NOTE: For more information on searching for and selecting UNSPSC codes, refer to the Understanding UNSPSC Video/Instruction Guide located at the GoToStage. Access GoToStage using the link: Go to Stage - for Vendors in eMMA.

  12. Select the areas your company serves using the dropdown menu in the Areas Servicing section.

    NOTE: Selecting the areas you serve does not impact which solicitations you receive notifications for.
     
    1. Click on the State & Counties field to expand the dropdown menu and select each area that applies to your business.

    2. (Optional) If your company serves all of Maryland, you may select Maryland instead of each area individually.


      NOTE: Each area you click displays in the State & Counties field.



      NOTE: To remove a selected area, click the x next to that area in the State & Counties field.

    3. Click the screen anywhere outside of the State & Counties field to close the dropdown menu.  
  13. Click the Register button at the top of the page when you are ready to submit.

    NOTE: You must complete all the required sections of the form before you can complete registration.



You have completed your Vendor Registration and can now log into your Vendor profile in eMMA.

NOTE: If Vendor Registration is not successful, then you will be notified of that via email.