Overview

This Quick Reference Guide (QRG) shows a user with the Accounting role how to update the main address in a Vendor’s profile in eMMA. If you need to add a Remit-To address for a Vendor, please see the QRG for Creating a Remit-To address.

NOTE: For best results, use the Google Chrome browser to access eMMA.

If you need help at any time, please reach out to the eMMA helpdesk at emma.helpdesk@maryland.gov.


IMPORTANT!! You can only create one change request at a time. Multiple changes to a Vendor record must be changed individually.

Prerequisites

You will need the following completed and scanned documents:

  • Tax document (W9, W8, or Photo ID depending on business type)
  • An Invoice

NOTE: These documents must reflect the updated address.

Step-by-Step Instructions

Update a Main Address for a Vendor

  1. Access eMMA at https://emma.maryland.gov and log in with your credentials.

    NOTE: Depending on your agency, you may only need to click the State SSO Login (Secure Auth) button or the MDOT SSO Login (MSAzure) button and log in with your credentials.

     
  2. Click the Vendors tab at the top of the webpage and click the Browse Vendors option from the drop-down list that opens.
    The Vendors tab and the Browse Vendors option in the drop-down menu.

  3. Use the search fields and Search button to locate the Vendor requiring the change request.
    The Search fields and Search button.  
  4. Click the Edit (pencil) icon on the left side of the Vendor to access the Vendor profile.
    The pencil icon for a Vendor profile.

  5. Click the Create a Change Request button at the top of the webpage.
    The Create a Change Request button at the top of the webpage.  
  6. Enter information regarding the name change in the Change Request Comments field.
    The Change Request Comments field.

  7. Select the checkbox for Request Address Update in the Change Request Reason list.
    The Request Address Update checkbox selected.

  8. If this address change is due to an undeliverable check, select the Update Due to Undeliverable Check checkbox. A new field displays to the right.
    The checkbox for the Update Due to Undeliverable Check selected.
    1. Enter the returned check number in the Undeliverable Check Number field. A red asterisk (*) indicates a required field.

      IMPORTANT: If this is a Remit-To Address, please cancel this change request and follow the procedure for Adding a Remit-To Address.

      The Undeliverable Check Number field.  
  9. Click the Save button at the top of the webpage.
    The Save button.

  10. Click the Advance to Preparation button at the top of the screen. Click OK in the prompt that displays.
    The Advance to Preparation button.

  11. Click the Payment Info tab on the left-hand side-panel.
    The Payment Info tab

  12. Enter information in the fields for the Alternate Order (PO) Address section. A diagram of the Alternate Order PO Address fields.
    1. Address: Enter the updated street address for this field.
    2. Address Line 2: Enter the Apartment, Suite, or Unit Number, if applicable, in this field.
    3. City: Enter the updated city in this field. 
    4. State/Territory/Province: Click this field and select the state, territory, or province from the drop-down menu that opens. 
    5. Postal Code: Enter the updated postal code for this Vendor. 
    6. Country: This field defaults to the United States. Click this field and select the country, if applicable, from the drop-down menu that opens.
  13. Click the Save button at the top of the webpage.
     
  14. Click the Documents tab on the left-hand side-panel or either of the Alerts/Messages on the right-hand side-panel.
    The Documents tab on the left-hand side-panel and the Alerts/Messages on the right-hand side-panel.

    The interface shows two required documents in pink lines.

    Required documents in pink lines.

  15. Click the Add (plus) icon to the left of the document you wish to upload. A new window opens.
    The Add or plus icon for a required document.

  16. Click the Click or Drag to add files button to upload the document.

    NOTE: You cannot upload documents larger than 307,200 KB.

    NOTE: Your tax document must reflect the new name change.

    The Click or Drag to add a file button.

  17. (Optional) Change the Date Provided and Owner fields, if necessary. These fields populate with today’s date, and your profile name, respectively.
    The Date Provided and Owner fields.

  18. Click the Save button at the top of the Edit document window.
    The Save button.

  19. Click the Submit W-9 for Review button at the top of the Edit document window.
    The Submit W-9 for Review button.
     
  20. Click the Save & Close button at the top of the Edit document window. The document refreshes on the Documents page.
    The Save & Close button. 
  21. Repeat Steps 11-16 for the next required document.

    NOTE: If you are uploading an invoice as evidence, the invoice must reflect the new address.

    NOTE: If you are uploading an invoice as evidence, DO NOT submit an invoice for payment here.

     
  22. Click the Submit for Approval button at the top of the webpage. Click OK in the prompt that displays.
    The Submit for Approval button.

Relish will review the content and send it to the appropriate parties for approval or rejection. The address update will take effect after the final approval and after the integration sync from R*Stars.