Overview

This Quick Reference Guide (QRG) is designed to help you add additional contacts to your vendor profile and assign vendor contacts as users in your vendor profile in the eMaryland Marketplace Advantage (eMMA).

NOTE: For best results, use the Google Chrome browser to access eMMA.

NOTE: If you need help at any point, please email the eMMA helpdesk at emma.helpdesk@maryland.gov. 


Step-by-Step Instructions

Invite Users to eMMA

This section shows you how to invite an added user to login to eMMA. It also teaches you how to send an invitation to an added contact so they can create a user ID and password to access eMMA.

NOTE: This process notifies your contact via email message. If your contact does not see the message in their Inbox, please have them check their Spam and Junk folders. 


  1. Access eMMA at https://emma.maryland.gov and log in with your credentials.

    NOTE: Depending on your agency, you may need to click the State SSO Login (Secure Auth) button or the MDOT SSO Login (MSAzure) button and log in with your credentials.

  2. Click the General Info tab at the top of the webpage and select the Company Profile option in the drop-down menu that opens.
    The General Info tab and the Company Profile option.
  3. Click the Contacts tab in the left-hand side-panel to display the Internal Contacts section. The Contacts tab.

  4. Click the Request (envelope) icon to the right of the contact to open the Invite a vendor contact to login window.
    The Request or envelope icon for a contact.
    PRO TIP: You can edit the body of the email that is being sent to the invitee in the Notification body section. Just make sure that you DO NOT edit the blue links in the body of the email.
    The body of the email.
  5. Select the Vendor Employee checkbox under the Profile section.
    The Vendor Employee checkbox.

  6. Click the Send Invitation button at the top of the window to invite the vendor contact to create a login user ID and password for eMMA.
    The Send Invitation button at the top of the Invite a Vendor contact to login window.

    NOTE: A notification displays at the top of the screen indicating that your invitation to register has been sent to the contact.

    The confirmation notification that the invitation has been sent.

Your vendor contact can now log in to eMMA. Please make sure your contact checks Spam and Junk email folders if they don’t see the email in their Inbox.



Add Contacts

This section shows you how to add your vendor contacts to eMMA.

NOTE: This QRG uses diagrams with specific callouts to show required and optional fields in forms. A yellow callout with a red border    indicates a required field, while yellow callouts with a black border indicate optional fields. Letters within the callouts respond to the explanations below the diagram. A red asterisk * indicates a required field.
 

  1. Access eMMA at https://emma.maryland.gov and log in with your credentials.

    NOTE: Depending on your agency, you may need to click the State SSO Login (Secure Auth) button or the MDOT SSO Login (MSAzure) button and log in with your credentials.

  2. Click the General Info tab at the top of the webpage and select the Company Profile option in the drop-down menu that opens.
    The General Info tab and the Company Profile option in the drop-down menu.

  3. Click the Contacts tab in the left-hand side-panel to display the Internal Contacts section.The Contacts tab on the left-hand side-panel.

  4. Click the + Create New Contact button to add contacts from your company.  
    The Create New Contact button,
  5. Complete the form fields in the Vendor Contact Management section. A red asterisk (*) indicates a required field.
    A diagram of the fields to add a contact.
    1. Login: No action is required here.
    2. First Name *: Enter the contact’s first name.
    3. Last Name *: Enter the contact’s last name.
    4. Title: Enter the contact’s title.
    5. Email *: Enter the contact’s email address to be associated with this user profile.
    6. Job Title: Enter the contact’s job title.
    7. R*Stars ID: Enter the contact’s R*Stars ID if they have one.
    8. Vendor: The Vendor to which the Contact is connected. No action is required here. 
    9. Phone: Enter the contact’s phone number without using hyphens (e.g. 0000000000).
    10. Cell Phone: Enter the contact’s cell phone without using hyphens (e.g. 0000000000).
    11. Fax: Enter a fax number for this contact, if they have one without using hyphens (e.g. 0000000000).
    12. Main Address: These fields auto-populate with the Vendor’s main address information. Enter a business address for this contact, if different from the auto-populated information.

  6. Click the Save & Close button at the top of the window once all required fields for the new contact are completed.
    The Save & Close button. IMPORTANT!! The new contact is added to your contacts list with an Active status. They cannot access eMMA until they are invited to do so (see the process above Invite Users to eMMA).

  7. Click the Save button at the top of the page once finished.
    The Save button.


Your contact is now added to your vendor profile.

NOTE: Your contact cannot access eMMA until they are invited to create their eMMA user ID. See the first process above.



Assign Roles

This section shows you how to assign roles to your vendor contacts in eMMA.

  1. (Optional) Edit a contact’s role by clicking the field under the Role(s) column and selecting the appropriate role for that contact. The new role displays to the right of the contact’s Job Title.The Roles field.
    PRO TIP: Click the X icon in the field above the contact’s role to delete all associated roles for this contact. Click the X to the left of the role to delete an individual role for a user.

    The x icons to delete all or one role(s) for a user.
     
  2. Click the Save button at the top of the page once finished.
    The Save button.

You have assigned roles to your vendor contacts in eMMA.