Overview
This glossary is for State users in eMMA that create and manage contracts. Below are field names in eMMA and their corresponding field name exactly as it appears in FMIS (a.k.a. ADPICS). Fields in eMMA that do not have a matching field in FMIS are listed and marked as "No Match". For more information on creating and managing contracts in eMMA, refer to the QRGs below.
- Statewide Master Contracts WITH Secondary Competition
- Create a Statewide Contract WITHOUT Secondary Competition
- Create a Contract from an Awarded Solicitation (PO)
- Create a Contract from Scratch (PO)
- Create a PORFP Contract in eMMA (PO)
TABLE OF CONTENTS
Header Tab
Fields on this tab are broken out by the sections listed on the page.
Contract Header
| eMMA Contract Field | FMIS Contract Field |
| Contract Type | PURCHASING TYPE |
| Contract Title | TITLE |
| Supplier | VENDOR |
| Contract Description | DESC |
| Procurement Officer / Buyer | PROCUREMENT OFFICER |
| Engineer's Estimate | ENGINEERS ESTIMATE |
| Procurement Method | PROCUREMENT METHODS |
| Linked Business Request | No Match |
| Linked Sourcing Project | No Match |
| Ownership Interest | No Match |
| Primary Commodity | No Match |
| Alternate ID | No Match |
| ADPICS REF # | BPO/CONTRACT ID |
Contract Dates
| eMMA Contract Field | FMIS Contract Field |
| Effective Date | EFFECTIVE DATE |
| Advertise Date | ADVERTISE DATE |
| Award Date | AWARD DATE |
| Fiscal Effective Date | FISCAL EFF DATE |
| Expiration Date | EXPIRATION DATE |
| Actual End Date | No Match |
| Fully Executed Date | No Match |
BPW
| eMMA Contract Field | FMIS Contract Field |
| BPW? | BPW |
| BPW Date | BPW Date |
| BPW Agenda Date | AGENDA DATE |
| BPW Item # | ITEM NO |
Options & Review Schedule
| eMMA Contract Field | FMIS Contract Field |
| Option Type | OPTIONS |
| # of Option Periods | No Match |
| Option Period (months) | No Match |
| Review Date | No Match |
| Review Period (months) | No Match |
| Notification Date | No Match |
| Notification Period (months) | No Match |
Contract Scope
| eMMA Contract Field | FMIS Contract Field |
| VSBE Goal | VSBE Goal |
| VSBE Goal % | VSBE Goal % |
| SBE Goal? | SBE Goal? |
| SBE Goal (%) | No Match |
| DBE Goal? | DBE Goal? |
| DBE Participation (%) | DBE Participation (%) |
| Statewide Contract | No Match |
| Subject to 1% Usage Fee | 1% FEE |
| Main Contract Using Agency/Sub-Agency/Site | DEPT |
| Additional Contract Using Organizations | No Match |
| Agency Specific Contract | No Match |
| Functional Area | No Match |
| Award Authority | AWARD AUTH. |
| Category of Work | CATEGORY OF WORK |
| Agency Specific Delegation Categories | No Match |
| Hiring Agreement | HIRING SERVICES |
| Contract Reporting Type | No Match |
| Address Mail Code | No Match |
| Commodities | No Match |
| Competitive Bid Solicitation Resulting in Single Viable Bidder | No Match |
Additional Information Tab
Fields on this tab are broken out by the sections listed on the page.
General
| eMMA Contract Field | FMIS Contract Field |
| Green Contract | No Match |
| Is Renewal BPO? | No Match |
| Non-Visual Access? | NON VISUAL ACCESS |
| Living Wage | LIVING WAGE |
| Tier Range | TIER RANGE |
| Revenue Generating | No Match |
| Grant Funding? | No Match |
Retainage
| eMMA Contract Field | FMIS Contract Field |
| Retainage | No Match |
| Retainage Type | No Match |
| Retainage Amount | No Match |
| Retainage Percentage | No Match |
| Retainage Accrued | No Match |
| Retainage Released | No Match |
| Escrow | No Match |
| Escrow Vendor | No Match |
Program Goals
| eMMA Contract Field | FMIS Contract Field |
| Federal Funding | No Match |
| SBR Designation | SBR |
| VSBE Goal | VSBE Goal |
| VSBE Goal % | VSBE Goal % |
| VSBE Waiver | VET WVR |
| SBE Goal? | SBE Goal? |
| DBE Goal? | DBE Goal? |
| DBE Participation (%) | DBE Participation (%) |
| DBE Waiver Requested | MBE WVR |
| MBE Goal | MBE Goal |
| MBE Goal (%) | MBE GOAL % |
| MBE Ethnicity | No Match |
| Federal Exemption | No Match |
| Federal Funding Split | No Match |
| Special Funding Split | No Match |
| Other Funding Split | No Match |
| General | No Match |
| General % | No Match |
| Federal | No Match |
| Federal % | No Match |
| Special | No Match |
| Special % | No Match |
| Restricted | No Match |
| Restricted % | No Match |
| Unrestricted | No Match |
| Unrestricted % | No Match |
| Non-Budgeted | No Match |
| Non-Budgeted % | No Match |
| Reimbursable | No Match |
| Reimbursable % | No Match |
| Capital Project | No Match |
| Capital Project % | No Match |
Negotiated Terms Tab
Fields on this tab are broken out by the sections listed on the page.
Legal and Logistical Terms
| eMMA Contract Field | FMIS Contract Field |
| Contract (Not-to-Exceed) Amount | CONTRACT AMOUNT |
| Contract ID | eMMA Contract ID |
| Contract Remaining Amount | Remaining Balance |
Contacts Tab
Fields on this tab are broken out by the sections listed on the page.
Internal Team
| eMMA Contract Field | FMIS Contract Field |
| Contact with responsible profile | Contract Administrator |
| Contact with contributor profile | Procurement Officer |