Overview

This Quick Reference Guide (QRG) is part of a series of guides that show you how to respond to alerts you may see in the right-hand side panel of a voucher you are viewing in the eMaryland Marketplace Advantage (eMMA). In eMMA, a blocking alert ( Blocking alert ) indicates that action must be taken before the approval process can move forward. A non-blocking alert ( Non-blocking alert ) indicates that action must be taken before the approval process is complete but that the approval process may move forward in the meantime.


This QRG shows the steps to take if the following alert appears: “Accounting lines are missing”

Alert text: Accounting lines are missing

NOTE: For best results, use the Google Chrome browser to access eMMA.

If you need help at any time, please reach out to the eMMA helpdesk at emma.helpdesk@maryland.gov.


What It Means

This blocking alert means that the voucher you are viewing has no Accounting or Allocation lines and that, therefore, your line items contain no allocation or accounting (budget) information. This deficiency (see below) results in a blocking alert for the voucher:

Empty Allocations and Accounting areas of voucher are shown.

 

THE SOLUTION:

First review the Purchase Order to make sure it is not out of funds.

Determine Whether Purchase Order Is Out of Funds 

  1. Click the Procurement tab and select Browse Orders from the drop-down menu.

    Procurement tab is shown, with Procurement tab heading and Browse Orders option highlighted in boxes.
  2. Search for the active PO number related to your invoice.

  3. Review the three amounts to the right of the listing under Ordered, Received, and Vouched. If all three are the same number, then the PO is completely used up. You cannot make a change order for this PO. You will need to create a new PO.
    Portion of purchase orders list displayed, with ordered, received, and vouchered amounts highlighted in boxes.

If You Have Funds Left on the PO

If the PO is not completely used up, then you need to create a change order for the PO and add the G/L string.

Follow this QRG for instructions Change Both Amount and Budget on a Purchase Order. If you need help or guidance at any time, reach out to helpdesk at emma.helpdesk@maryland.gov .