Overview

This Quick Reference Guide (QRG) is designed to help Procurement Officers and Buyers learn how to browse and filter existing contracts in eMaryland Marketplace Advantage (eMMA). It includes training videos and instructions so you can choose to learn at your own pace.

NOTE: For best results, use the Google Chrome browser to access eMMA.

NOTE: If you need help at any time, please reach out to the eMMA helpdesk at emma.helpdesk@maryland.gov.

Step-by-Step Instructions

Browse Contracts

This procedure lets you view contract information in eMMA.

  1. Access eMMA at https://emma.maryland.gov and log in with your credentials.

    NOTE: Depending on your agency, you may only need to click the State SSO Login (Secure Auth) button or the MDOT SSO Login (MSAzure) button and log in with your credentials.

  2. Click the Contracts tab at the top of the screen and select the Browse Contracts option from the drop-down menu that opens. Search results display a list of contracts in eMMA.

    The Contracts tab and the Browse Contracts option in the drop-down menu.

  3. Click the Edit (pencil) icon to the left of the contract to view the information. You can also click either link for the Contract ID or Contract Title to view the information.

    NOTE: Only the Responsible team member can edit Contract information.

    The Edit or pencil icon for a contract.



Filter Contracts

Once you’re on the Browse Contracts webpage (Step 2 above), you will see a list of Contracts in eMMA. Some users may want to narrow the list to make it easier to find what they want. This section shows the different filters for this page and how they can quickly help you find what you’re looking for. You can use one filter or a combination of several.
Star with solid fillPRO TIP: Applied filters display below the filter fields. Click the X to the right of a filter to remove it.
The Filter fields and Search button on the Browse contracts page.

Filter Contracts by Keyword

The Keywords field displays contracts based on a key word or term you enter.

  1. Click the Keyword field and enter a term to narrow the list of contracts.
    The Keywords field on the Browse Contracts page.
  2. Click the Search button to display results.
    Star with solid fillPRO TIP: Write down the eMMA CTR number. When you want to return quickly to the same contract, type the CTR number in the Keywords field.

Filter Contracts by Contracting Entity

The Contracting Entity field lets you display contracts based on the entity who created the contract.

  1. Click the Contracting Entity field to open the drop-down menu and select a contract entity or click See All at the bottom of the menu.

    NOTE: Clicking See All opens a window which lists all contracting entities. Click the checkbox for a contract entity in this list and close the window. The contract entity populates in the field.
    The Contracting Entity field on the Browse Contracts page.
  2. Click the Search button to display results.


Filter Contracts by Procurement Officer/Buyer

The Procurement Officer/Buyer field lets you display contracts based on the procurement officer or buyer responsible for the contract.

  1. Click the Procurement Officer/Buyer field to open the drop-down menu and select a procurement officer or buyer from the list. You can also click See All at the bottom of the menu.

    NOTE: Clicking See All opens a window which lists all procurement officers or buyers in eMMA. Click the checkbox for a Procurement Officer or Buyer from this list and close the window. The procurement officer or buyer auto-populates in the field.
    The Procurement Officer/Buyer field on the Browse Contracts page.
  2. Click the Search button to display results.


Filter Contracts by Vendors

The Vendors field lets you display contracts based on the vendors involved in the contract.

  1. Click the Vendors field to open the drop-down menu and select a vendor from the list or click See All at the bottom of the menu.

    NOTE: Clicking See All opens a window which lists all vendors in eMMA. Click the checkbox for one or more vendors from the list and close the window. The vendor(s) auto-populate in the field.
    The Vendors field on the Browse Contracts page.
  2. Click the Search button to display results.


Filter Contracts by Contract Type 

The Contract Type field lets you display contracts based on 4 contract types: Master Without Secondary Competition, Master with Secondary Competition, Individual, Secondary Level Agreement.

  1. Click the Contract Type field to open the drop-down menu and select a Contract Type from the list.

    The Contract Type filter on the Browse Contracts page.
  2. Click the Search button to display results. 


Other Filters Options in the Filter (Funnel) Icon Menu

Click the filter (funnel) icon in the upper left corner of the page to open the side-panel. This section describes a couple of the more helpful filters in this side-panel. Find each of the fields described below by clicking the funnel icon.                Click outside the side-panel to collapse it.
The funnel icon to expand the Filters panel.


NOTE: If you want to keep this side-panel open, click the pushpin icon in the upper right corner of the side-panel. Click it again to unpin this panel.

The Pin icon for the Filters panel.

 

NOTE: Any filters selected from this side-panel display above the results. Click the X to the right of a filter to remove it from your search.

Filter Contracts by Dates Status 

The Dates Status field lets you display contracts based on six contract statuses: Draft, Active, Reviewable, Renewal Pending, Expiring Soon, Expired.

  1. Click the filter (funnel) icon in the upper left corner of the page to open the side-panel.
  2. Click the Dates Status field to open the drop-down menu and select one or more options from the menu.

    The Dates Status field on the filters panel. 
  3. Click the Search button at the top of the side-panel to display results.  

Filter Contracts by Manufacturer 

The Manufacturer field lets you display contracts based on the type of Manufacturer associated with the contract.

  1. Click the filter (funnel) icon in the upper left corner of the page to open the side-panel.
  2. Click the Manufacturer field to open the drop-down menu and select one or more options from the menu.The Manufacturer field in the filters panel.  
  1. Click the Search button at the top of the side-panel to display results.