Overview

Amendments are used in the eMaryland Marketplace Advantage (eMMA) to modify existing procurement solicitations or contracts that have been published. (Modifications of unpublished solicitations are made via one or more rounds.) A Procurement Officer creates an amendment when the needs of the project change in pricing or requirements. Vendors must respond to the amended solicitation by resubmitting previous bids or submitting new ones.


This Quick Reference Guide (QRG) is designed to help Vendors learn about amendments in eMMA and how to submit a response to a newly amended solicitation. These instructions apply to both Invitations for Bid (IFBs) or for Request for Proposals (RFPs) solicitations. However, these instructions follow the process as led through an IFB.

 
 If you’ve submitted a bid previously, you have two options:

  • Submit a new response, or
  • Resubmit your previous response (or bring forward to the most current Round) in order to remain responsive to the solicitation.

IMPORTANT: You MUST still acknowledge that you received the round and that you WILL RESPOND. Otherwise, your bid may be viewed as non-responsive by the Procurement Officer and may not be considered for the award.

IMPORTANT: If you do want to change your current bid and submit a new one, please keep in mind that the entire bid MUST be resubmitted, including pricing and any previously submitted documentation or attachments.

For instructions for viewing prior round submissions from your Vendor profile, see this section of this QRG How to View Previous Bid Submissions.

NOTE: For best results, use the Google Chrome browser to access eMMA.


If you need help at any time, please reach out to the eMMA helpdesk at emma.helpdesk@maryland.gov. 


Step-by-Step Instructions

Submit a Bid to a New Round/Amended Solicitation

  1. If you received a notification email, click the CLICK HERE link in the message. The link directs you to the page for that amended solicitation. You may need to log in to eMMA
  2. (Optional) You can also log in to eMMA click the Sourcing tab at the top of the page and select the Public Solicitations option to search for the solicitation.
    The Sourcing tab and the Public Solicitations option in the drop-down menu.

  3. Click the blue link under the Title column to view the solicitation.
    The blue hyperlink for a solicitation.

  4. Click through the tabs on the side-panel to carefully review the amended solicitation. The latest Round number is found at the end of the project title at the top of the page and in the Solicitation Info tab.
    Star with solid fillPRO TIP: The latest Round number is found at the end of the project title at the top of the page and in the Solicitation Info tab.

    NOTE: The Status for the latest Round should be Open.

    The latest round shown at the end of the title and in the Solicitation info section.

  5. (Optional) Click the Download Solicitation Contents button at the top of the screen. This downloads a zip folder to your computer containing attachments from the solicitation.
    The Download Solution Contents button.

  6. Click the Add to My Solicitations button on the Solicitation Info page.
    The Add to My Solicitations button.

  7. Click the I acknowledge receipt of this solicitation button on any tab in the side-panel. The screen displays the date and time when you acknowledged receipt of the solicitation.
    The I acknowledge receipt of this Solicitation button.

  8. Select one of the following radio buttons:
    1. Will Respond: This option tells the Procurement Officer that you will respond to this amended solicitation.

      The radio button for the response: WILL RESPOND our intent is to respond do this Solicitation

    2. Not Respond: This option tells the Procurement Officer that you will not respond to this amended solicitation, even if you have done so in previous rounds of this solicitation.

      NOTE: If you opted not to respond to this solicitation, a mandatory field displays. Enter the reason why you will not respond to the solicitation amendment.

      The radio button for the response: NOT RESPOND we will not be able to respond to this Solicitation and the Reason field below.

  9. Click the Submit button below the radio buttons.
    The Submit button.

You are now ready to submit a new bid to the amended solicitation. Follow one of these sets of instructions, depending on the type of sourcing project you want:



How to View Previous Bid Submission


When an amended solicitation is created in eMMA, the previous solicitation closes. Once it’s closed, you can search for the old solicitation number and view your previous bid. This process shows how to view your previous bids for a closed solicitation.

NOTE: You cannot change any information in a closed solicitation.

  1. If you previously responded to the solicitation, click the Sourcing tab at the top of the page and select the My Solicitations option from drop-down menu (or use the Public Solicitations option to search for the solicitation).
    Sourcing tab at top of eMMA page and drop-down list shown, with Sourcing link and My Solicitations option highlighted in boxes.

  2. Click the Status field above the solicitation list and select the Closed option from the drop-down menu that opens.
    Public Solicitations page and Status drop-down menu are shown, with Closed option highlighted in a box.

  3. Click the Search button to the right of the Status field. A list of closed solicitations displays.

  4. Click the blue link for the old solicitation to view your submission.
    My Solicitations page and solicitations list are shown, with Solicitation Title and My Response Status column headings highlighted in boxes.

  5. Click the Response History tab on the left-hand side-panel to see previous submissions.